PaperPort Professional 14

Great document management software offers digital file tracking. It allows you to scan your paper documents and categorize them based on their content. It also gives you the tools necessary to organize and edit your digital files. In a small office, this software needs to be accessible to all of your employees, but you should be able to set up multiple security levels to control who can work with certain documents.

PaperPort Professional 14 is a popular resource for document imaging and digital file tracking. Unlike other software we compared, PaperPort works with Windows Folders, so you don't have to transfer files into the software and you won't spend hours trying to understand the interface. It lacks email client integration, however. Also, the workflow assignments and controls take some time to get used to. Fortunately, these complaints are minor. Because of its excellent user interface and great tools, PaperPort 14 earns our TopTenREVIEWS Silver Award.

The most impressive aspect of PaperPort Professional 14 is its seamless integration with Windows Folders. When you first open the software, you can see all of your existing folders and a newly added PaperPort folder. Moving files around is as easy as dragging and dropping, just like you're already used to doing. Before you write PaperPort off as a Windows Folders clone, however, you should know that this software does so much more than organize your files.

When you scan a paper document, you can add meta data and categorize it. The document imaging combines optical character recognition (OCR) and PDF conversion while filing and sorting your documents into the correct folders. Once a file is in the PDF format, you can merge it with other PDF files or split and separate the pages. If you and your employees work in the same folders each day, you can schedule file indexing to track and manage file versions.

PaperPort also gives you backup and restore capabilities. You won't have to worry about losing contracts or receipts. Also, cloud storage gives you one more level of security for your documents and files. While PaperPort maintains the fluid interface of Windows Folders, this software's extra features do so much more than organize files.

System Requirements

Miible or new CPU

1 GB RAMnimum Hardware Requirements:

Intel Pentium compat

700 MB free hard disk space for application files and installation

1024x768 resolution display with 16 bit (High Color) or better

Windows compatible pointing device

Supported Operating Systems:

Windows 8 32-bit or 64-bit Edition

Windows XP 32-bit SP3

Windows Vista 32-bit and 64-bit with SP2 or higher

Windows 7 32-bit and 64-bit

Supported Web Browsers (Favorites and PDF Viewer):

Internet Explorer 7+

Firefox 3, 4 and 5.5

Chrome 4, 9 (versioning changed)

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